Job Description

KEY ACCOUNTABILITIES:

PROGRAMME MANAGEMENT

 Lead and support

• Assist Program Lead in preparation of the program design, proposals, budgeting etc.
• Represent Organization overview in presentations to State Associates/District Coordinators.
• Provide assistance in planning and arrangement of trainings, and meetings in the community level.
• Ensure that program activities are implemented as per the plan, within the budget, timeline targets and in line with the quality standards of Caritas India.
• Support and carry out operational works in program implementation on day-to-day basis.
• Make plans for effective coordination of the program activities in consultation with the Program Lead.
• Design program strategy and create an action plan with specific inputs from the fields.
• Coordinate with the state program associates to conduct state level program meetings and workshops.
• Submit to Program lead, timely information of the analysis and evaluation of the progress and results of the program in the cluster.
• Will design, lead various in house/ external studies/research planned (livelihood mapping/skill building/child vulnerability/social security schemes etc) under the Project.
• Track/Analyse and Develop fund utilisation status on quarterly basis and flag off on timely basis critical situations that may arise.
• Working in close coordination with Communication and M&E focal persons to develop communication tools/IEC materials/video etc. and analysing the status of project success wrt log frame.
• Will be tracking the project status against each indicator as per log frame.
• Organize monthly review meetings and quarterly meetings with community educators to update and improve the program quality.
• Maintain routine correspondence with Program Finance Associate and ensuring adherence to financial compliances.
• Coordinate and organise program-related conferences, conventions, or meetings.

• Participate in any other activities which may be required to be undertaken to fulfil the objectives of the organization.
• Networking with likeminded organisations, government departments at the state and district level.
• Develop Annual Plan for the Project and Goal Sheet for each Project Team members in close coordination with them.
• Getting in touch with external resource persons for organizing trainings/developing modules and capacity building.

Documentation and Reporting

• Maintain documentation, such as plans and reports, assigning tasks and controlling schedules to Community Educators & Volunteers as per required formats and timelines.
• Develop case studies/monthly/quarterly/annual reports.
• Ensure all the relevant data is available and submitted on time.
• Ensure the program process is documented and enough case studies are in place to show the impact or progress of the program.

• Ensure that the data is analysed and feeds into the planning and review meeting.

 Concept/Proposal

• Identification of needs and providing technical expertise to Caritas India direct implementation program.
• Regular visits to direct intervention project locations to provide feedback for timely corrective measures.

Capacity Building

• Train and coach the community educators on results-oriented program approach.
• Identify the gaps in the operational capabilities of community educators and plan for their capacity development in discussion with the Program Lead.
• Ensure that the team works together to share learning and to exchange skills.

• Provide guidance, mentorship, and effective knowledge management within the team to ensure smooth program delivery.

 PARTNERSHIP MANAGEMENT

• Promotes good co-operation with Caritas India partners in the cluster.

• Identify the issues in the project areas, discuss and help concerned Caritas India partners to prepare concept notes in consultation with the state program associates as per the requirement.

NETWORK, STAKEHOLDER ENGAGEMENT/LINKAGES & CI VISIBILITY

• Facilitate in the communication of the program progress to concerned team members and other cluster level stakeholders.
• As a representative of Caritas India in the region, maintain good contacts with relevant authorities and other organizations in the region.
• Identify and facilitate potential local donors from the area in consultation with the Program Lead.

• Ensure timely meetings with relevant government departments to effectively manage the project activities.

KNOWLEDGE MANAGEMENT

• Conceptualize innovative ideas and formulate concept notes, proposals from field learning and insight and tap for funding and other inputs.
• Identify and document as knowledge products emerging from the programs of Caritas India and the partners in the form of case stories, best practices, reports, presentations, photos, videos, government letters, event reports, IEC materials, etc.
• Conduct knowledge exchange moments with stakeholders, Caritas India staff, Partners, local governance, community, district, state government & Donors to ensure learning and know-how’s among all.
• Conduct research for upgrading, developing, and synthesizing models which could be replicated.

STEWARDSHIP OF RESOURCES

• Accountable for effective usage and management of all the resources and assets of Caritas India and Khushhaal Bachpan
• Ensuring Caritas India resources are utilized optimally and effectively by partners and program teams.
• Maintain and update all registers and imprest account and other financial documents on regular basis and share with Caritas India Head office as and when required.
• Perform in such a way that partners actively seek Caritas India officer’s expertise beyond Caritas India projects.

PERSONAL & PROFESSIONAL SPECIFICATIONS:

 Knowledge 

• Knowledge of the social reality, issues concerning migrant workers, socio-political context, its causes, and implications in the areas of operation.
• Ability to put knowledge and principles into practice for effective programs management in alignment with organizational values.
• Ability to carry out regular assessments and studies on emerging issues in operations.
• Ability to assess the need for organizational development interventions and facilitate the same. Ability to analyse and design interventions that address specific aspects of change in operations.
• Knowledge about Government policies and programs, legislations, donor’s policies and standards and compliances for critically accessing the same in operations especially regarding migrants in the state.
• Knowledge about the condition of the children in the country.
• Knowledge of other stakeholders and like-minded organizations and their focus areas for interventions.
• Ability to find opportunities to leverage the strengths of other like-minded organizations and work constructively in addressing specific issues.
• Ability to apply Caritas India program quality standards and RBM concepts and practices in program management processes and activities.

Attitude

• Organized, team player, self-starter, and results-oriented individual.
• Be gender sensitive with strong conviction and skills for the empowerment of excluded and disadvantaged children.
• Advocating, lobbing, communication and influencing on matters of program importance
• Ability to work and deliver in a highly demanding and performance-based project.
• Demonstrate a high degree of honesty and integrity.
• Ability and willingness to work under pressure and flexible schedule.

Joining: At the earliest

If you meet these criteria and are interested in this opportunity, we encourage you to apply.

 For those who do not meet the current criteria, we recommend keeping an eye on our future job postings for positions that may better align with your qualifications.

“The hiring process and procedures in Caritas India reflect the commitment to safeguard the rights and dignity of all people – especially children and vulnerable adults – to live free from abuse and harm. Caritas commits to its values and is an equal-opportunity employer”.