Job Description

NO MORE APPLICATIONS ACCEPTED. THANK YOU FOR YOUR INTEREST

Key Responsibilities:

 Procurement Process

Review of purchase requests (PR) received in order to ensure clear specifications and requirement and approvals as per CI procedure.

• Preparation of Requests For Quotation (RFQ) in line with the specifications mentioned in the raised PR and seek / receive quotations from vendors
• Preparation of Quotation Analyses and generation of Summary Bid Analyses (SBA)
• Organization of Procurement Committee Meeting/s as required; provide PC with all necessary documents for Vendor Selection in line with the CI Procurement Policy
• Carry out Vendor Negotiation aimed at price reductions, preferred mode of payment and delivery terms and conditions in line with Organizational requirements
• Preparation of Purchase Orders (PO) for approval in line with CI / donor requirements / regulations and local laws as applicable
• Supervision of the entire procurement processes
• Obtain general quotations for budget and planning purposes
• Preparation and maintenance of Procurement Status Report (PSR) for tracking the status of various PRs at any given point in time.

Goods Received / Payment

• Verification of goods and invoices received to ensure accuracy in quantity, price and specifications against Purchase Order
• Develop and maintain a Goods Receiving Note (GRN) for all goods received
• Communicate to user department and Reporting Officer PO on receipt of goods
• Enter the goods into inventory and storage as applicable
• Raise request for payment process on verification of the invoice against the PO and GRN ) to the concerned CI Department; ensure payment to vendor as per timeline
• Ensure proper filling of end to end procurement related documents on active / closed orders for recordkeeping and auditing purposes

Vendor Management

• Maintenance of an approved list of vendor with updated information on their pricing and performance
• Communication with Vendor Representatives on periodical basis and as considered appropriate for obtaining competitive quotations
• Correspond with vendors, manufacturers and service providers as and when necessary in line with CI requirements / policy

Inventory Management

• Updating and maintenance of Asset Inventory of CI HO and Field Offices.
• Custodian of CI Promotional materials such as T-shirts, pen drives, pens and writing pads etc.
• Distribution of above material as per directive of the Reporting Officer / maintenance of log – book viz. distribution

 Other

Liaise with different Government Departments and other Offices regarding related CI Office Works

Carry out any other office administrative works given from time to time by the Reporting Officer

(Please review the Skills section carefully and apply only if you meet the criteria and have experience in Procurement/Supply Chain.)

“The hiring process and procedures in Caritas India reflect the commitment to safeguard the rights and dignity of all people – especially children and vulnerable adults – to live free from abuse and harm. Caritas commits to its values and is an equal-opportunity employer”.