Job Description

Key Accountabilities

Strengthening the Volunteering system (Internal)

• Developing/Updating Guidelines and Tools for Close accompaniment and mainstreaming of Volunteering policy
• Generate appropriate volunteering opportunities and role descriptions based on the needs of the organisation.
• Development of volunteer engagement plan with Caritas India
• Managing the Software development on volunteer tracking and other indicators
• Maintain volunteer databases and undertake any other administrative duties.

• Organize Orientation/ workshop and Training for CI staff on Volunteering as per requirement.

• Facilitate CI Thematic teams/Programme Lead with Volunteering mainstreaming as and when required.

Volunteer Engagement

• Promote volunteering through enrolment drive and publicity strategies and campaigns
• Enrol volunteers and ensure they are appropriately matched and trained for the role being undertaken by the volunteers
• Organise inductions, training and regular meetings for/with volunteers
• Create state level volunteer groups and leaders to facilitate state specific volunteering initiatives
• Monitor, support, motivate and accredit volunteers and their work
• Offer advice and information to volunteers and external supporting organisations through face-to-face, telephone and email contact
• Organise profile-raising events to attract new volunteers

Visibility & Recognition of Caritas India Volunteering

• Monitor, support, motivate and accredit volunteers and their work
• Celebrate volunteering by nominating volunteers for awards and organise celebration events
• Producing Visibility Materials for volunteers
• Promoting visibility of Caritas India volunteering (online & offline)

 Documentation:

• Drafting of all events/Trainings/workshops/meeting reports/minutes.
• Support in the creation of learning documents.
• Submit abstract for Volunteering events for visibility.
• Financial and Donor Reporting about Volunteering activities as on when required.

Concept/Proposal & MEAL

1. Take part in Monitoring, Evaluation and Learning exercise for improving Volunteering Engagement Plan implementation for further learning as guided by the Reporting Authorities.
2. Actively support, in developing new concepts, programme proposal for Strategic Team
3. Engaging in conferences and workshops to bring visibility to the Volunteering efforts of CI.

 PARTNERSHIP MANAGEMENT

• Support in maintaining good relationship with selected partners and collaboration through close accompaniment.
• Assist in building the perspectives and capacities with partner organizations to understand and render support to design, develop and implement volunteering program within the organization.
• Work with multiple agencies across different sectors to establish good working relationships to influence decisions about volunteering.
• Value addition of perspectives and analysis into concepts/proposals/events modules as and when required.
• Support in Mobilize resources- human and finance where required.

 KNOWLEDGE MANAGEMENT

• Building and participating in knowledge platforms; dissemination of lessons learned in Volunteering implementation, experience gained, new insights received for building knowledge base within CI.
• Mobilization of knowledge, information related to Volunteering and document the same for organization’s consumption and dissemination.
• Mobilization / dissemination of good practices emerged from close accompaniment for visibility, motivation and adoption by other local partners

Safeguarding Standard

 “The hiring process and procedures in Caritas India reflect the commitment to safeguard the rights and dignity of all people – especially children and vulnerable adults – to live free from abuse and harm. Caritas commits to its values and is an equal-opportunity employer”.