Careers

Minimum 4-6 years experience

Strong knowledge of statutory compliances relevant to NGOs, including labor laws, taxation, and regulatory reporting. Proficiency in accounting with hands-on experience in Tally Prime. Good command of MS Office tools, especially Word and Excel (data management, reporting, and analysis). Effective communication and public relations skills for internal and external coordination. Proactive attitude with willingness to take initiatives to strengthen internal control systems and improve processes.

Key Accountabilities:
• Record and maintain FCRA-related vouchers and files as per rules and regulations.
• Ensure accurate posting of heads of accounts and timely preparation of monthly bank reconciliations.
• Maintain Investment Register and ensure compliance for CI, PF & Gratuity investments, including smooth trust audits.
• Maintain and update Fixed Asset Register with accurate entries for purchase, transfer, and disposal.
• Reconcile Imprest Accounts of Regional Offices and ensure staff TDS calculations, documentation, and quarterly filings.
• Ensure compliance with FCRA, including correspondence with MHA/IT authorities on financial issues.
• Maintain MIS on staff benefits and ensure renewal/compliance of medical insurance.
• Ensure timely compliance of Service Tax, Professional Tax, and other statutory requirements.
• Support co-Finance Officer during absence and perform any other tasks assigned by Lead – Admin Finance.

Additional Notes:
Last date to apply: 25 September 2025.
Preference will be given to candidates who can join at the earliest.
We encourage applications only from those who meet most of the selection criteria to ensure the right fit for the role.

In addition to the above, we would like to draw your attention to our organization’s commitment to safeguarding. We are dedicated to safeguard the rights and dignity of all people- especially children and vulnerable adults to live free from abuse and harm. It is our policy that all employees adhere to our Safeguarding procedures.

Rs. 60,000/- CTC per month

Position Availability: Immediate – candidates who can join at the earliest are encouraged to apply.

Caritas India, invites applications for the position of Admin Associate – Front Desk & Management Support at its Head Office in New Delhi. The role is designed to support the Executive Office and Management Team through efficient coordination, communication, and administrative facilitation.
For more information about our organization, please visit www.caritasindia.org
Primary Role of the Position
The Admin Associate will serve as the key administrative and communication support to the Executive Director’s Office. This role includes handling front desk responsibilities and extending daily secretarial support to the management team.

Key Responsibilities

• Manage front office operations as required.
• Handle official correspondence (phone, email, post), draft letters and replies, and track daily communication.
• Receive, document, and disseminate communication as directed.
• Facilitate and organize official meetings, maintain minutes, and document proceedings.
• Draft speeches, messages, and presentations for the Executive Director as required.
• Assist with preparations for Governing Board and General Body meetings.
• Maintain statutory and official documents for ready access and reference.
• Coordinate guest/partner visits and logistical arrangements for key events.
• Develop and maintain contact databases (e.g., Bishops, Diocesan Directors).
• Liaise between executive leadership and staff for internal meetings.
• Perform any other tasks assigned by the Director or in line with organizational needs.
• Manage Travel Desk

Required Knowledge & Skills

Knowledge
• Office administration and documentation systems
• Proficiency in MS Office, MS Teams, and other digital tools
• Familiarity with development sector (NGO) functioning is desirable

Skills
• Strong written and verbal communication
• Excellent organizational and time management abilities
• Ability to maintain confidentiality and handle sensitive information
• Strong interpersonal and coordination skills
• Good judgment and decision-making abilities

Abilities
• Adaptability to changing priorities and environments
• Strong problem-solving and information analysis skills
• Quality and results-oriented approach
• Planning, prioritization, and execution capabilities

Qualifications & Experience
• Bachelor’s or Master’s Degree in any discipline
• Minimum 3 years of relevant experience in a similar role
• Prior experience in the development sector is an added advantage

How to Apply
Send your updated CV to hr@caritasindia.org with the subject line:
“Application – Admin Associate – Front Desk & Management Support”
Please include:
• Names and contact details of two references (preferably your current/previous employer)

Application Deadline: Early applications are encouraged. Only shortlisted candidates will be contacted.
Note: Preference will be given to candidates who can join immediately.

Caritas India is committed to safeguarding the rights and dignity of all people, especially children and vulnerable adults. We are an equal opportunity employer and follow a zero-tolerance policy towards abuse or exploitation. Employment is subject to reference checks, background verification, and disclosure of relevant information.

INR 50,000 to INR 55,000 per month (CTC)