91 -11 - 2336 3390 
Admin Associate – Front Desk & Management Support
Caritas India Head Office, New Delhi
Position Availability: Immediate – candidates who can join at the earliest are encouraged to apply.
Caritas India, invites applications for the position of Admin Associate – Front Desk & Management Support at its Head Office in New Delhi. The role is designed to support the Executive Office and Management Team through efficient coordination, communication, and administrative facilitation.
For more information about our organization, please visit www.caritasindia.org
Primary Role of the Position
The Admin Associate will serve as the key administrative and communication support to the Executive Director’s Office. This role includes handling front desk responsibilities and extending daily secretarial support to the management team.
Key Responsibilities
• Manage front office operations as required.
• Handle official correspondence (phone, email, post), draft letters and replies, and track daily communication.
• Receive, document, and disseminate communication as directed.
• Facilitate and organize official meetings, maintain minutes, and document proceedings.
• Draft speeches, messages, and presentations for the Executive Director as required.
• Assist with preparations for Governing Board and General Body meetings.
• Maintain statutory and official documents for ready access and reference.
• Coordinate guest/partner visits and logistical arrangements for key events.
• Develop and maintain contact databases (e.g., Bishops, Diocesan Directors).
• Liaise between executive leadership and staff for internal meetings.
• Perform any other tasks assigned by the Director or in line with organizational needs.
• Manage Travel Desk
Required Knowledge & Skills
Knowledge
• Office administration and documentation systems
• Proficiency in MS Office, MS Teams, and other digital tools
• Familiarity with development sector (NGO) functioning is desirable
Skills
• Strong written and verbal communication
• Excellent organizational and time management abilities
• Ability to maintain confidentiality and handle sensitive information
• Strong interpersonal and coordination skills
• Good judgment and decision-making abilities
Abilities
• Adaptability to changing priorities and environments
• Strong problem-solving and information analysis skills
• Quality and results-oriented approach
• Planning, prioritization, and execution capabilities
Qualifications & Experience
• Bachelor’s or Master’s Degree in any discipline
• Minimum 3 years of relevant experience in a similar role
• Prior experience in the development sector is an added advantage
How to Apply
Send your updated CV to [email protected] with the subject line:
“Application – Admin Associate – Front Desk & Management Support”
Please include:
• Names and contact details of two references (preferably your current/previous employer)
Application Deadline: Early applications are encouraged. Only shortlisted candidates will be contacted.
Note: Preference will be given to candidates who can join immediately.
Caritas India is committed to safeguarding the rights and dignity of all people, especially children and vulnerable adults. We are an equal opportunity employer and follow a zero-tolerance policy towards abuse or exploitation. Employment is subject to reference checks, background verification, and disclosure of relevant information.
INR 50,000 to INR 55,000 per month (CTC)
91 -11 - 2336 3390 
